Job Title: Facilities Officer
Department: Finance
Location: Lagos
Employment Status : Permanent
Open plan office Reporting To: Regional Facilities Coordinator
Company Description: MTN is a major South Africa-based mobile telephone network operator active in many African and Middle Eastern countries. It has its operation in Nigeria as MTN Nigeria with more 30million subscribers all over the country.
Job Description:
1. Mail Management
•Process incoming/outgoing mails and ensure accurate documentation and update of mail administration database daily
•Follow –up on tracking of incoming and outgoing mails & parcels in transit via the net E-Transit track and communicate outcome to internal customers
•Ensure collection and delivery of mail services are timely and mitigate against loss of customers’ mails
•Facilitate and ensure availability of postage stamps
•Liaise with courier companies (DHL, UPS, etc.) to facilitate delivery
•Ensure timely processing of courier invoices
•Monitor performance of courier and freight companies and report loss/damage to supervisor promptly
•Process incoming/outgoing mails and ensure accurate documentation and update of mail administration database daily
•Follow –up on tracking of incoming and outgoing mails & parcels in transit via the net E-Transit track and communicate outcome to internal customers
•Ensure collection and delivery of mail services are timely and mitigate against loss of customers’ mails
•Facilitate and ensure availability of postage stamps
•Liaise with courier companies (DHL, UPS, etc.) to facilitate delivery
•Ensure timely processing of courier invoices
•Monitor performance of courier and freight companies and report loss/damage to supervisor promptly
2. Facilities Administration
•Ensure timely distribution, relocation and movement of office furniture and equipment
•Ensure timely ordering and distribution of office refreshments and consumables
•Interface with third party movers and freight companies used for relocation of offices, residences (West only), and for distribution of facilities items
•Utilise inventory system for tracking office furniture, equipment and household furniture and appliances, office refreshments & consumables
•Ensure proper handling of courier airway bill for all domestic and international mails daily and ensure all bills are properly filed
•Perform quarterly spend analysis on consumables to ascertain spend per head per location, and recommend adjustments in quantity where required
•Provide periodic activity report to supervisor as may be defined
•Oversee the transit warehouse for Facilities items acquired for distribution to various locations or returned from various locations after use
•Ensure timely distribution, relocation and movement of office furniture and equipment
•Ensure timely ordering and distribution of office refreshments and consumables
•Interface with third party movers and freight companies used for relocation of offices, residences (West only), and for distribution of facilities items
•Utilise inventory system for tracking office furniture, equipment and household furniture and appliances, office refreshments & consumables
•Ensure proper handling of courier airway bill for all domestic and international mails daily and ensure all bills are properly filed
•Perform quarterly spend analysis on consumables to ascertain spend per head per location, and recommend adjustments in quantity where required
•Provide periodic activity report to supervisor as may be defined
•Oversee the transit warehouse for Facilities items acquired for distribution to various locations or returned from various locations after use
Job Conditions: Normal MTN working conditions
Required Skills:
•A first degree in any science or business discipline
•4 years experience in logistics support/ administration within a structured environment
•A first degree in any science or business discipline
•4 years experience in logistics support/ administration within a structured environment
Qualification: A first degree in any science or business discipline
Closing date: 17th August 2012
Interested and qualified applicants are advised to visit the official job website below
Official Job Website: MTN Nigeria Job Vacancy 7th August 2012
